Prom Spot - 5 Tips for Scouting Locations

Haven't you heard the three most important things about prom? Location, location, location! Think big, magical, and airy -- something that people will remember for a long time to come. But looks can be deceiving. So keep these tips in mind when you're ready to start looking for a great prom venue.

Budget-friendly
If you're working with a tight budget, make sure it's clearly laid out before you go choose a spot. You'll need to know exactly what you can spend on each category so there are no last-minute cost-cutting issues. To save money, find out if the site offers package deals -- it's often cheaper to get a site to take care of all the details such as parking, security, and catering than it is to hire outside vendors to do everything.

Room to move
A hot, overcrowded room is a prom disaster waiting to happen. Make sure the space you pick is large enough for all the promgoers and that the legal fire limit can accommodate all of your classmates and their dates (overestimate if necessary). The room may look big when it's empty, but the tables, chairs, buffet, photo area, band or DJ setup, and dance floor can take up a lot more room than you think. On the other hand, a space too large can make a small party seem dead and be a waste of money.

Good vibes
Prom is nothing without good music, and your location can make or break the sound. You want good acoustics, but you don’t want to sound like you’re in the Grand Canyon. People should be able to talk without losing their voices.

Parking
Parking is a must-have for prom. You'll need a big space to accommodate cars, limo drop-offs, and buses, so make sure the site is aware of how many students will be coming. Also, the parking area must be well lit so chaperones and security personnel can keep an eye out for any trouble. If your school is planning on booking a prom bus, check to see if the place is large enough to accommodate one.

Secure it
Prom security is crucial to ensuring a safe and havoc-free night. Find out if the site you've picked requires you to bring in your own people or if they offer security staff with the prom package. You must have security, so you might as well make it as cost-effective as possible.

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--Elina Furman